ILR & Data Support

Accurate, compliant and insightful ILR and data management support that protects funding, reduces risk and strengthens organisational performance.

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The Individualised Learner Record (ILR) is at the heart of every funding claim. Accurate data, robust processes and effective reporting are essential for maintaining compliance, supporting decision making and protecting funding.

Portland Solutions provides flexible ILR and data support tailored to your organisation. Whether you require end-to-end ILR management, validation support, reporting, compliance monitoring or additional MIS capacity, we help ensure your data is accurate, your submissions are compliant and your records are audit ready throughout the year.

What is included

Practical, hands-on support across every detail.

Flexible ILR, MIS and data services that fit alongside your existing team — whether you need full administration or targeted support.

01
Full administration service
02
ILR data returns
03
Financial, quality and performance monitoring reports, including bespoke reporting requirements
04
Flexible MIS options (client-managed or fully provided)
05
GDPR Support
06
PDSAT Analysis
07
ILR validation and error resolution
08
Funding rule compliance checks
09
Learner data quality reviews
10
Audit-ready data preparation
11
Management information and performance dashboards
12
Funding assurance reporting

Why it matters

The case for getting ahead of risk.

Accurate ILR data is fundamental to compliance, funding assurance and organisational performance. Errors, omissions or inconsistencies can create unnecessary risk, impact funding claims and result in avoidable audit findings.

Funding bodies expect providers to maintain accurate, complete and timely learner records throughout the year. Strong data management not only supports compliance but also provides the insight needed to monitor performance, identify trends and make informed decisions.

Portland Solutions combines ILR expertise with funding rule knowledge, helping organisations improve data quality, maintain compliance and build confidence in every submission.

Why us

Why Portland Solutions?

Sector Specialists

We work exclusively with training providers and organisations delivering funded provision, bringing practical experience of ILR management, funding compliance and performance reporting.

Proactive, Not Reactive

We identify data quality and compliance issues early, helping organisations resolve problems before they impact funding, performance or audit outcomes.

Your Partner

We work alongside your team to provide practical ILR, compliance and data management support that strengthens capability and delivers long-term value.

Common questions

Frequently asked questions.

Not answered here? Ask us anything using the form below or call the team.

What ILR support do you provide?

Data quality checks, validation and error resolution ahead of returns, help interpreting funding reports, and support to build routine checks into your own processes so returns get cleaner each month.

Can you help before a return deadline?

Yes. Tell us the deadline you're working to and we'll focus first on the errors and warnings that affect funding, then on the rest.

Do you work with our MIS?

We work with the common further education management information systems and with exported ILR files, so we can support you whichever system you use.

Will you train our team as well?

If you'd like us to. Many providers ask us to fix the immediate issues and then coach the team so the same problems don't recur.